Common Knowledge |
TRAKYA UNIVERSITY LIBRARY AND DOCUMENTATION DEPARTMENT PRESIDENCY CENTRAL LIBRARY POLICY T.U. Rectorship will be understood as Library and Documentation Department Presidency Central Library in this text. Policies determined below, can change with librarians's decisions taken at the meetings and with the Head of Department's suggestion and with Rector's approval. The policies are prepared as registered in every area of library's works. This policy contains the working styles of librarians and reader's using conditions. Central Library consists of the units of Reading and Searching Hall, Internet, Using Computer, CD-ROM searching, Periodic Editions, Local Memory. Central Library's services are free except for library membership internet, document of printer and photocopy. PURPOSES 1-Central Library's Purposes: Central Library is open to instructors and students and region researchers. According to university's education policy: to meet necessary information, especially to provide current and realistic knowledge sources because people can train themselves, by observing technological developments at close range which will reveal the workings of university's instructors and students, to create possibility and to give service, to present every kind of opinion and idea about local, national and international problems to university's instructors and students in neutral and balanced way, to meet knowledge and document needs of university's workers and students in order to perform higher education and scientific investigation activities. Educational Purposes: To form compilation which will give response to university's education needs. For this, a. To provide basic information sources which all readers can use and to present them into service. b. In order to train ning, to search for getting the ways of necessary book, periodic edition and document by means of donation or buying or cooperation of libraries and to present them readers' using. c. To make the importance sequence by the unit's wishes. Because it is not possible to meet all needs of university's instructors and students. d. To negotiate with experts and to provide their giving conferences in definite days. e. To support educational sources with video, computer disc, CD-ROM and sound cassettes without keeping them in book and periodic edition borders. Cultural Purposes: a. To gather, to order, to present into service Türkiye and International Cultural values, and to transfer social values into youths of future. b. To watch the activities made in local language, literature, art and to get documents and information connected with them. To order subject titles by using all details and approaches in necessary number. c. Video cassettes of cultural, artful activities which are performed in Edirne and Trakya University are made archives. d. To co-operate with civilian, official and special institutions ordering these activities. e. To make the relations stranger with related person, and institutions in order to get every kind of written information and document about region provinces. f. To gather knowledge and documents orderly according to university's purposes and to announce them to other institutions without wishing information in necessary situations according to sources. g. To watch and provide every kind of book, periodic edition and documents which will provide cultural development. h. To support central library with new editions so as to present service to poor students and instructors who watch current editions and to give them courage to participate in cultural and artful actions. i. By cooperating with special and official television channels, to copy definite cultural programmes, documentaries and discussions on condition that they are used only in the library. Knowledge Purposes: a. One of the basic
purposes of library is to collect and order about Trakya's culture, b. For this, all documents and knowledge are put into files under the name "Local Memory" and they are transfered into computer. c. In addition to this, the knowledge is taken into CD-ROM. d. The index of subject of all local newspapers in Edirne and Trakya is prepared and they are kept ready for necessary investigation about Trakya University. e. Writings and news about Trakya University in other newspapers are cut and added into information file. f. It provides information to local and foreign institutions especially about Trakya University, except for this, it makes investigation about necessary subjects. g. It is the basic principle that knowledge is true, realist and neutral. h. At first, every kind of knowledge's collecting, ordering and providing the information's passing about university education and the needs of students and instructors. THE USING OF TECHNOLOGY a. Computers are presented to service by being given appointment according to application number. b. CD-ROM scrutinizing and using Internet are presented to service according to application number with one hour period. c. The list prepared according to programme which management will determine is practised for using computer. d. After
the period of using computer ends, someone can use it for an hour. İf there is not
another user. Rector Organization Scheme : Was determined according to library's sections Central Library is connected with Library and Documentation Department Presidency. Decisions are taken with Rector's approval under the influence of Department Presidency's opinion and suggestions. Opinions and ideas abaut Central Library are transmitted to Rector, by means of Rector Assistant, Comman Secretary and Department Presidency. Department Presidency's correspondences among units are performed by Rector assistant who is responsible for Department Presidency, correspondences being out of unit are made with Rector's signature. THE HEAD OF DEPARTMENT · To determine working principals of
library. SERVICE UNIT The graduated people of Librarianship
section were determined as related to Library's service units. OFFICE MANAGER He performs duties that president will
give him. When president is not on duty, he is on duty as President. All works made by beginning from the selection work of every kind of material coming to library till they are presented to user are in the extent of technical services (catalogue, classification and like that) b. OFFICE MANAGER OF READER SERVICES He is responsible for transporting of library materials put in shelves by being ended their technical operations to users in the fast and the most comprehensive way. He performs the presidency when Department President is not on duty. c. OFFICE MANAGER OF ADMINISTRATIVE SERVICES He provides that users benefit from library and knowledge sources in the most fertile way. With this, he is responsible for Department President. He orders and observes, students workings doing apprenticeship in the library. He makes suggestions about getting collection for developing of application sources in the direction of purposes and performs inter library loan cooperation. He is responsible for carrying out administrative services. (corresponding, cleanliness and like that) He performs other duties which Department President will give him. He performs Department President's duty when he is not on duty. d. SPECIALIST LIBRARIAN He is the most competent and responsible person after Department President and Office Manager. He is responsible for library's scientific and technical labours and developments about them. He performs to provide material, to form library collection, to buy, denotion and variation labours. · He carrys out making catalogue of
provided collection and classifying works in certain rules. e. SUBJECT SPECIALISTS To help about subject which Central Library reader's searching for, and to meet necessary materials. Half Time Librarians: They are librarians working out of working hours because library is not open 12 hours every day. They progress all operations in specialist librarian's control. CHIEF: a. Technical Services Chief: b. Administrative Services Chief: c. Reader Services Chief: a. To transfer the knowledge of Trakya University's culture, art, education, technology, economy, tourism, social structure and its characteristics into computer under the name of "Local Memory" orderly. b. To provide to take knowledge from computer easily for university's instructor members and students by registering all library materials into computer in library automation programme. c. He provides that Central Library and its units' Central Library automation services are performed well. EMPLOYEE · To perform Department Presidency's
corresponding and document operations. · To clean library every day. DONATION POLICY 1. Library accepts book, periodic edition
and documents as donation. People whose working area is determined above have to obey library policy. Donating people's any condition can not be approved if the works don't have the characteristics of third matter. When donated works are in library, they can be used for variation or donation to another library. Donating person, if he wants, can print his name on his donating works by making a signet emphasising his donation on library. Money donation for library, is made to T.U. Foundation's account to the name of Department Presidency. With the money, all kind of material which Central Library needs can be bought. When the people make a gift 3 milliards or more, their names are written in board. Nobody's name is written in library Honour Board if he doesn't have the conditions above. LENDING 1. Lending operations
will be performed within the limits of matters determined in "Trakya University
Library Regulation" and "Trakya University Central Library Instruction "
and published in official Newspaper whose number is 22714 on 1st August 1996 TAKING PHOTOCOPY Taking photocopy subjects to a charge.
Photocopy is taken in rows. The distinction of short or long taking photocopy is not
important. Taking photocopy of documents about library management is given priority; but
being not urgent documents are taken photocopy then. Being dependent on book's edition
right, all poses of photocopy of books completed 50 years can not be taken. Quarter of the
book is taken photocopy. Workers can not use photocopy machine for their special works, if
they do, they pay the fee. COLLECTION COMPILATION POLICY Central Library Compilation is enriched
with buying periodic and nonperiodic editions in the direction of university units'
wishes. POSTER POLICY In order to hang a poster in library, it
is necessary to obey the conditions in below. Poster and posting-bill of matter can be
hung for announcement temporarily on PERSONNEL PERMISSION POLICY Department Presidency and
its units. VISITOR POLICY To the people coming to Library and Documentation Department Presidency for visit out of library's using are given visitor card, taking identity card and their name, the person visited, visit date are registered into "Visitor Notebook". PHONE USING * Interviews made phoning out about
special matters are not langer than 3 minutes.
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